Administrative Assistant

About the role

Caterpillar is looking for an Administrative Assistant to join its Customer Solutions team within the Customer Solutions Growth Regions division, which works with dealers and customers to design and deliver product, service and technology solutions. The role supports Vice Presidents and other staff in the team with administrative support and coordination, and is based in Jurong, Singapore, with five days a week of onsite work.

Key responsibilities

• Schedule meetings and maintain calendars.
• Make travel arrangements and coordinate customer, dealer and employee engagement events and meetings.
• Prepare expense books and handle expense reimbursements.
• Receive and pass on e-mails and notices, and coordinate communications.
• Prepare presentation materials and maintain records and reports such as organization charts and records retention.
• Provide back-up duties for other administrative professionals and perform other routine administrative tasks.

Required profile

• Accuracy and attention to detail, using checklists to avoid errors.
• Ability to collaborate with individuals and groups and to initiate collaborative meetings under guidance.
• Effective communication, listening to feedback and reading non-verbal cues.
• Flexibility and adaptability to changing assignments, processes and people.
• Ability to manage multiple priorities and respond to day-to-day operational demands.
• Problem-solving approach and knowledge of office administration.

Required skills

• Microsoft Office, using intermediate features of Office applications.
• Office administration: arranging meetings, scheduling rooms and equipment, operating copiers, faxes and phones, distributing correspondence, ordering and stocking office supplies.

What we offer

• A total rewards package with day-one benefits and the potential of a variable bonus.
• Paid annual leave and flexi leave, prorated based on hire date.
• Medical and insurance coverage.

Visa sponsorship is not available for this position, and the role requires onsite attendance five days a week.