Project Admin (Budget & Financial Reporting)

About the role

NCS, an AI tech services company and subsidiary of the Singtel Group, is hiring a Project Admin in Singapore. The role works with Project Managers, operation managers, vendors and stakeholders to produce detailed project budget reports and to track expenditure against budget.

Key responsibilities

• Develop detailed project budget reports at regular intervals (daily, monthly, quarterly) and align budget planning with project scope, timeline and deliverables.
• Update systems and spreadsheets daily, weekly or monthly to record budget and expenditure accurately.
• Compare actual expenses with budgeted amounts and run data analytics to produce regular reports on expenditure versus budget for management review.
• Identify variance amounts and reasons, and prepare periodic financial reports including variances and budget utilization, with visualizations that highlight trends and insights.
• Track vendor payments so the payment cycle completes within the financial year, and gather procurement documents such as purchase orders and certificates of completion for the e-filing system.
• Act as the point of contact for all budget-related queries and correspondence with internal and external stakeholders, and communicate budget updates, differences and financial risks clearly and on time.
• Organize meetings with project points of contact to review financial performance and help produce accurate budget plans.
• Handle data entry, e-filing and data maintenance, coordinate and book meetings, and develop SOPs and handover-takeover documentation.
• Pilot new ideas or tools to streamline processes, and ensure compliance with MINDEF/DSTA guidelines and audit requirements, keeping an audit-ready trail.
• Reconcile asset capitalization records with project teams, conduct root-cause analysis on legacy BOC items and drive continuous improvement.

Required profile

• Fast learner who takes initiative to improve budget management and workflows.
• Open to training others and willing to guide colleagues.

Required skills

• Microsoft Excel, including VLOOKUP, INDEX/MATCH, Pivot Tables and optionally macros.
• Microsoft SharePoint, including site pages, list customization and permission management.
• PowerPoint for management presentations.
• Knowledge of Power BI, Tableau or Qlik Sense for dashboards.