Administrative & Operational Support – Facility & Infrastructure Management

About the role

This contract position provides administrative and operational assistance for the Facility and Infrastructure Management System (FIMS) used by schools and SCD officers. You will work on‑site three days a week and remotely two days, ensuring data accuracy and smooth workflow progression.

Key responsibilities

• Create and maintain data records in FIMS.
• Assist schools and SCD officers in creating, updating, and progressing records through required workflow stages.
• Support operational transition activities and clear back‑logged transactions.
• Identify and reroute FIMS transactions blocked by staff movement or missing action parties.
• Provide administrative support to users of FIMS and monitor assigned cases.
• Follow up with stakeholders to ensure timely completion of tasks.
• Deliver periodic progress updates on completed and outstanding work.
• Assist with other FIMS‑related administrative activities as needed.

Required profile

• Strong attention to detail and data accuracy.
• Good communication and stakeholder management skills.
• Ability to work independently with minimal supervision.
• Quick learner of business processes and system workflows.
• Prior experience in administrative support, data entry, records management or workflow processing is an advantage.

Required skills

• Proficiency in Microsoft Office applications.
• Comfortable navigating web‑based systems and applications.

What we offer

• Fixed‑term contract of approximately four months.
• Salary of SGD 2,400 per month.
• Hybrid work arrangement (3 days on‑site, 2 days remote).
• Standard working hours with a one‑hour lunch break.