Administrative Specialist

About the role

The Administrative Specialist ensures the smooth day‑to‑day operation of Assembly’s Singapore office, acting as the primary point of contact for staff and visitors while supporting HR and facilities functions.

Key responsibilities

• Manage general administration and employee experience, including onboarding and off‑boarding of IT devices, building access cards and related processes.
• Assist the People team with HR administration tasks such as documentation, benefit research, and drafting employee letters.
• Organise and facilitate staff activities, office socials, monthly meet‑ups, workshops and other events to strengthen company culture.
• Coordinate regional activities and retreats, handling hotel bookings, flight arrangements, event rundowns and training logistics.
• Order staff gifts for anniversaries, birthdays and other celebrations.
• Run the HR back‑office, maintaining individual files, benefits administration and related documentation.
• Support the Talent Acquisition team in scheduling interviews.
• Oversee facilities and office management, ensuring processes are in place for efficient operations.
• Liaise with office vendors and manage relationships for supplies and services.
• Assist team members and visitors with administrative needs such as hotel bookings, car transfers, local facility queries, corporate meals and visitor access.

Required profile

• Enthusiastic and passionate about delivering a best‑in‑class experience for employees and clients.
• Previous exposure to a similar administrative or HR support role.
• Strong organisational abilities and capacity to manage multiple tasks across office and regional activities.
• Excellent communication and interpersonal skills to serve as the main point of contact for staff and visitors.

Required skills