Assistant Manager / Manager (Workplace Experience) - Temporary, 1 Year

About the role

The Assistant Manager / Manager (Workplace Experience) supports the delivery of MDDI's workplace renovation and office relocation projects running from now until 2028. Working closely with the Workplace Experience team, consultants, contractors and internal stakeholders, the role provides project coordination and administrative support so that renovation works, office moves and stakeholder communications run smoothly across several project phases.

Key responsibilities

• Support the planning and coordination of renovation and office relocation activities across multiple phases.
• Coordinate logistics such as swing spaces, furniture and equipment relocation and move schedules.
• Monitor project timelines, follow up on action items and help complete project deliverables on time.
• Liaise with internal divisions, consultants, contractors and service providers; coordinate site visits, meetings and access arrangements.
• Help resolve day-to-day coordination and logistical issues during the renovation works.
• Prepare and share project communications, notices and updates with stakeholders.
• Coordinate meetings, prepare agendas, record minutes and track follow-up actions.
• Maintain project documentation such as schedules, contact lists, inventories and communication records.
• Provide administrative and operational support to the Workplace Experience team and assist with ad hoc tasks, workplace initiatives and internal events.

Required profile

• Diploma or equivalent in Business Administration, Project Management or a related discipline.
• Experience in project coordination, administration or workplace operations is an advantage.
• Strong organisational and time management skills, able to handle multiple priorities.
• Desired: proactive and adaptable in a fast-paced project environment, strong stakeholder management, detail-oriented, able to work independently and as part of a team, positive attitude and willingness to learn.

Required skills

• Proficiency in Microsoft Office: Word, Excel, Outlook and PowerPoint.

Only shortlisted candidates will be contacted. More information about careers at MDDI is available through its careers page.