Business Operations Executive & Executive Office

About the role

Ray Global Management Group is a Singapore-headquartered international K-12 education management group running Adcote-branded British-curriculum schools in the UK, China and Malaysia, with a pipeline into Singapore, Japan, Vietnam and others. Its newly formed Singapore Global Headquarters is building its processes, and this role provides the operating backbone of the HQ, supporting the CEO and Global COO and helping keep Singapore entities compliant as the group grows.

Key responsibilities

• Finance coordination: process supplier invoices, payment requests and staff expense claims, maintain payment trackers, give month-end inputs to the finance team and external accountants, and track multi-currency and intercompany items.
• HR coordination: run onboarding and offboarding, maintain personnel files and leave records, prepare payroll and CPF inputs, support recruitment and prepare work pass applications with the Ministry of Manpower.
• Administration and executive office: manage calendars, meetings and travel, prepare agendas, minutes and action trackers, handle vendors, subscriptions and contracts, and write letters, memos and presentations in English and Chinese.
• Commercial follow-up: capture decisions after negotiations, track open items and deadlines, coordinate documents with counsel and counterparties, and bridge Chinese-speaking and English-speaking parties.
• Singapore compliance: maintain a compliance calendar for filings with the Accounting and Corporate Regulatory Authority and IRAS, track CPF and GST deadlines, keep a register of licences and insurance renewals, and apply the Personal Data Protection Act.

Required profile

• At least 3 years of multi-function senior-level support experience across finance, HR, administration and commercial follow-up; 7+ years for Senior Executive grade.
• Diploma or degree in business, accounting, HR or a related field.
• Fluent written and spoken English and Chinese (Mandarin), able to draft and translate business documents.
• Based in Singapore with the right to work without employer sponsorship.
• Experience in a start-up or high-growth setting, comfort with constant change, and strong attention to detail.

Required skills

• Familiarity with Singapore compliance (ACRA, IRAS, CPF, Ministry of Manpower).
• Proficiency with AI tools for drafting, summarising, translating and analysis.