Centre Admin Assistant, Infectious Disease Emergency Response (1-Year Contract)

About the role

NUS is hiring a Centre Admin Assistant for its Infectious Disease Emergency Response Centre (CIDER) on a 1-year contract. The role provides secretarial and administrative support to the Centre Director and covers centre operations, faculty logistics, enquiry management, marketing support and process maintenance.

Key responsibilities

• Provide secretarial and administrative support to the Centre Director and general operational support, including managing facility resources
• Handle procurement, invoice processing and expense claims through University systems
• Coordinate logistics for local and visiting faculty, including flight itineraries and accommodation
• Run on-ground logistics for courses, meetings and events, including venue procurement, vendor liaison and material preparation
• Manage enquiries from prospective students, partners and external stakeholders and advise on training and educational offerings
• Support marketing by developing, updating and distributing promotional materials and coordinating outreach, recruitment fairs and programme exhibitions
• Update administrative workflows and SOPs, and maintain the department website

Required profile

• Diploma with more than 6 years of experience in a related field
• Proven experience in complex operations, academic administration or event management
• Strong working knowledge of institutional procurement and finance processing
• Detail-oriented, proactive and clear communicator

Required skills

• Microsoft Office Suite, with excellent Excel and analytical skills
• Social media account and website management