Event Coordinator

About the role

JLL is hiring an Event Coordinator for an on-site position in Singapore. The role manages and coordinates events for HSBC Singapore offices, wealth hubs and wealth centres, from concept through execution and reporting.

Key responsibilities

• Spearhead and manage bank-wide events across HSBC Singapore, from concept through execution and post-event reporting.
• Manage event requests for HSBC Singapore offices, wealth hubs and wealth centres, coordinating space, logistics, vendors and stakeholders.
• Act as the main liaison between requestors, internal stakeholders, vendors and building operations.
• Maintain and update event trackers and reporting for JLL and HSBC, and track and analyse event data across sites.
• Build and maintain a local event calendar aligned to regional and bank-wide calendars, and align it with JLL regional initiatives and HSBC's global campaign calendar.
• Develop event communications and promotional content, and coordinate collateral with the communications team.
• Liaise with vendors, caterers and partners, and monitor logistics proactively to resolve scheduling conflicts and vendor delays.
• Ensure compliance with event policies, security protocols and health and safety procedures.
• Maintain standard operating procedures for event coordination and booking protocols.
• Report regularly to the Singapore Country Account Lead, Workspace Experience Lead and HSBC Experience and Hospitality Lead, and take on ad-hoc projects as directed.