Business Management Coordinator

About the role

Marsh Re is looking for a Business Management Coordinator for its Singapore office. The role covers the full range of administrative support needed to run meetings, events, travel and daily office operations, and to support client-facing activities.

Key responsibilities

• Manage calendars, schedule and coordinate meetings, book rooms and arrange meeting logistics
• Support local and regional meetings, seminars, client events, conferences, video calls, catering and visitor arrangements
• Coordinate with reception and facilities teams on large-scale events such as town halls
• Arrange domestic and international business travel, including flights, hotels, visas, airport transfers and travel authorisation forms
• Monitor travel requirements, complete traveller forms and follow up on expenses, iExpense submissions, Amex statements, medical claims and procurement requests
• Process iProcurement requests for stationery, business cards, flowers, transportation and other business needs, and maintain office supply inventories
• Maintain administrative records, Legal and Compliance documentation and records, and coordinate Legal and Compliance training
• Provide general office administration: mail distribution, courier arrangements, document preparation, photocopying, printing, binding and equipment coordination
• Greet clients and visitors, relay messages and provide front-office support
• Prepare correspondence, reports, presentation materials and visitor lists, and support ad hoc requests from internal stakeholders
• Plan leave and duty coverage, and ensure urgent matters are resolved by the end of each day

Required profile

• Ownership of tasks from start to finish, with accuracy, confidentiality, reliability and sound judgment
• Proactive identification of requirements, risks and deadlines, and anticipation of stakeholder needs
• High standard of service, especially for client-facing work, business-critical travel, meetings and events
• Collaborative approach with other administrators and appropriate coverage during leave
• Strict confidentiality of sensitive and proprietary information, in line with company policies on information security, privacy and records management