Executive Administrative Assistant

About the role

The Executive Administrative Assistant provides high-level administrative and operational support to the CEO and the Managing Director. The role calls for strong organisational skills, discretion and the ability to work in a fast-paced environment, and also contributes to process improvement across the organisation so that executives can focus on strategy.

Key responsibilities

• Manage the CEO's and MD's calendars, including meetings, appointments and travel arrangements, and prepare them for every engagement
• Draft, review and manage correspondence and reports, and prepare briefing materials and monthly Board Deck templates
• Organise meetings (agenda, materials, minutes, follow-up) and assist with corporate events, board meetings and team activities
• Analyse inefficient workflows and processes, recommend improvements, track results and support digitalisation efforts
• Handle expense claims, reimbursements and budget tracking, and prepare and consolidate financial reports
• Support stakeholder relations, internal communications and recognition initiatives, and represent the executive office professionally
• Occasionally work outside standard hours, handle confidential information with discretion, and carry out ad-hoc projects and research

Required profile

• Proven experience as an executive assistant, personal assistant or in a finance-support role
• Strong organisational and multitasking skills, with excellent attention to detail
• High level of discretion, integrity and professionalism
• Ability to work independently, adapt quickly to change and thrive in a fast-paced environment
• Preferred: Diploma or degree in Business Administration or a related field, and technical accounting skills

Required skills

• Proficiency in Microsoft Office Suite
• Experience with finance systems or software is an advantage
• Excellent written and verbal communication skills