Executive Assistant and Facility Management (1-Year Contract)

About the role

Danone is looking for an Executive Assistant and Facility Management professional for a 1-year contract. The role works across Global and Regional functional teams as a collaborative business partner, coordinating schedules and teams, preparing strategic materials and meetings for assigned managers, and making sure building services are monitored and available when needed. It also acts as the main point of contact for workplace operations, facilities, vendors and building management.

Key responsibilities

• Provide executive assistance to multiple leaders based in Singapore
• Manage calendars and local, regional and global team meetings accurately and on time
• Plan and manage the team's budget
• Process purchase orders, book travel itineraries and handle expense claims
• Organise department events, activities, regional meetings, conventions and ad hoc meetings
• Handle ad hoc support for managers and the team (IT issues, general queries)
• Act as the primary contact for workplace operations, facilities, vendors and building management
• Partner with workplace service providers to improve facilities and support hybrid ways of working
• Manage workplace and facilities budgets while delivering service excellence

Required profile

• Minimum of 3-5 years' experience in an MNC environment in facilities management or executive assistant roles preferred
• Ability to handle sensitive financial, legal, personnel and institutional information with discretion
• Comfortable dealing with the Governance Team, Board of Directors and internal and external stakeholders

Required skills

• Strong planning and organisational skills
• Good partner management and communication in an international environment
• Meticulous attention to detail and problem-solving
• Digital savviness, adaptability and ability to handle pressure and multi-task