Executive Assistant, CEO Office

About the role

A high-growth, NASDAQ-listed AI infrastructure and technology company is hiring an Executive Assistant for its CEO office as it expands globally. The role sits close to senior leadership in a fast-paced, international setting and goes beyond traditional executive support, covering executive office coordination, business operations and strategic initiatives.

Key responsibilities

• Support the President, APAC & COO with complex calendars, international travel, meetings, expenses and communications across time zones
• Support strategic business initiatives and cross-functional projects, tracking deliverables and coordinating stakeholders
• Prepare management presentations, business reports, meeting materials and preliminary research
• Liaise between senior leadership, regional teams, business partners and external stakeholders
• Oversee Singapore office administration, including vendors, onboarding logistics, corporate events and process improvements

Required profile

• At least 3 years of experience in executive assistance, CEO office, executive coordination, business operations or project coordination, ideally supporting C-suite, President or COO-level executives
• Strong organisational, stakeholder management and communication skills, able to manage competing priorities and work independently in an international environment
• Excellent written and spoken English
• Experience in technology, AI, cloud infrastructure, financial services or high-growth international companies is advantageous

Required skills

• Proficiency in Microsoft Office or Google Workspace, especially PowerPoint, Excel and management reporting
• Presentation preparation

Work arrangement: onsite in the Singapore CBD, 5 days per week, with occasional flexibility subject to business needs and approval. Apply through the recruitment agency with a recent CV.