Executive Assistant & Office Manager

About the role

The Executive Assistant & Office Manager provides high‑level administrative support to the President, APAC and the leadership team while ensuring smooth day‑to‑day office operations at our Singapore office. The role combines confidential executive assistance with responsibility for facilities, vendor management and event coordination.

Key responsibilities

• Provide comprehensive secretarial support to the President, APAC, handling confidential information with discretion.
• Coordinate travel, visa applications and logistics for the President, leadership team and visitors.
• Organise regional meetings, business reviews, town halls and other internal events.
• Act as first point of contact for external calls, guests, mail, packages and courier services.
• Manage office supplies, pantry, equipment and maintain a clean, safe, and comfortable work environment.
• Liaise with vendors, service providers and building management to resolve facilities issues.
• Oversee vendor relationships for hotels, travel agencies, couriers and other administrative services.
• Maintain office records, documentation and administrative files in an organised manner.
• Support office improvement initiatives such as fit‑outs, expansions and renovations.
• Perform ad‑hoc administrative projects and other duties as assigned.

Required profile

• Diploma or degree holder with prior experience in administrative or executive support roles.
• Strong interpersonal, written and verbal communication skills in English.
• Meticulous, analytical, organised, resourceful and self‑motivated.
• Ability to handle confidential information with high integrity.
• Proactive attitude and enjoyment of challenging tasks.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• General IT literacy and quick learning of new software.