Executive Assistant / Personal Assistant - Pre-Opening

About the role

Avani Singapore is looking for a highly organised, proactive and detail-oriented Executive Assistant / Personal Assistant to support the General Manager and the pre-opening leadership team. The role is based in Singapore and is central to the opening of a new lifestyle hotel, working alongside the General Manager and leadership team from day one.

Key responsibilities

• Support the General Manager and pre-opening leadership team with calendar management, meeting coordination, travel arrangements and administrative support.
• Assist with pre-opening activities such as project coordination, stakeholder communication, operational readiness tracking and documentation management.
• Prepare meeting agendas, minutes, presentations, reports and business correspondence.
• Coordinate cross-functional meetings and ensure follow-up actions are completed on time.
• Act as a key point of contact for internal teams, corporate offices, external partners and stakeholders.
• Maintain confidential records, files and business documents with professionalism and discretion.
• Support onboarding and coordinate new team members during pre-opening.
• Anticipate business needs and help ensure the smooth day-to-day operation of the leadership team.

Required profile

• Proven experience supporting senior executives or leadership teams.
• Previous experience in hospitality, real estate, aviation or multinational organisations is preferred.
• Strong organisational skills, able to manage multiple priorities and deadlines.
• Exceptional attention to detail and professional presentation skills.
• High level of discretion, confidentiality and emotional intelligence.
• Fluent in English; familiarity with the Singapore business environment is advantageous.

Required skills

• Advanced proficiency in Microsoft Office, including PowerPoint, Excel and Word.
• Strong communication and stakeholder management skills.
• Experience supporting a hotel pre-opening project is advantageous.

What we offer

• The chance to be part of a landmark hotel opening in Singapore.
• A globally recognised hospitality group and an experienced hotel leadership team.
• Unique exposure to the pre-opening journey of a new hotel.
• Regional and international career development opportunities.