Executive Assistant / Personal Assistant - Pre-Opening

About the role

Avani Singapore is looking for a highly organised, proactive and detail-oriented Executive Assistant / Personal Assistant to support the General Manager and the pre-opening leadership team. The role is based in Singapore and is central to the opening of a new lifestyle hotel, working alongside the General Manager and leadership team from day one.

Key responsibilities

• Support the General Manager and pre-opening leadership team with calendar management, meeting coordination, travel arrangements and administrative support
• Assist with pre-opening activities such as project coordination, stakeholder communication, operational readiness tracking and documentation management
• Prepare meeting agendas, minutes, presentations, reports and business correspondence
• Coordinate cross-functional meetings and ensure follow-up actions are completed on time
• Act as a key point of contact for internal teams, corporate offices, external partners and stakeholders
• Maintain confidential records, files and business documents with discretion
• Support onboarding and coordinate new team members during pre-opening
• Anticipate business needs and help ensure the smooth day-to-day operation of the leadership team

Required profile

• Proven experience supporting senior executives or leadership teams
• Previous experience in hospitality, real estate, aviation or multinational organisations is preferred
• Strong organisational skills, attention to detail and professional presentation
• High level of discretion, confidentiality and emotional intelligence
• Fluent in English
• Experience supporting a hotel pre-opening project and familiarity with the Singapore business environment are advantageous

Required skills

• Advanced proficiency in Microsoft Office, including PowerPoint, Excel and Word
• Communication and stakeholder management skills

What we offer

• The chance to be part of a landmark hotel opening in Singapore
• A globally recognised hospitality group and an experienced hotel leadership team
• Unique exposure to the pre-opening journey of a new hotel
• Regional and international career development opportunities