Executive Assistant to Managing Director

About the role

We are looking for a proactive Executive Assistant to support the Managing Director of Hypha Provisions, a fast‑growing self‑serve retail business that curates Singapore’s local F&B brands. The role works closely with the founder and management team, acting as a bridge between the MD and brand partners, landlords, suppliers and internal teams.

Key responsibilities

• Manage the Managing Director’s calendar, appointments and meeting logistics.
• Prepare agendas, minutes, presentations and follow‑up action items.
• Draft business correspondence, proposals and other communications.
• Coordinate internal and external meetings with partners, landlords, suppliers and customers.
• Track key tasks, deadlines and business priorities, ensuring confidentiality.
• Support business development by preparing proposals, quotations and partnership materials.
• Maintain a pipeline of potential brand partners, locations and opportunities.
• Conduct basic market research and competitor analysis.

Required profile

• Highly organised and detail‑oriented.
• Resourceful with a commercial mindset.
• Comfortable working in a fast‑paced entrepreneurial environment.
• Strong written communication and discretion handling confidential information.

Required skills

What we offer

• Competitive monthly salary (SGD 2,500‑4,000).
• Opportunity to work closely with senior leadership in a growing retail venture.
• Dynamic office environment in the heart of Singapore’s business district.