Executive Office Administrator

About the role

We are seeking an Executive Office Administrator to provide high-level administrative and executive support to a senior management leader. The role involves coordinating schedules, communications and key processes while handling confidential information with discretion.

Key responsibilities

• Manage complex calendars, schedule meetings, appointments and optimise senior leader’s time.
• Arrange travel itineraries, logistics and prepare related documentation.
• Screen and prioritise incoming correspondence, emails and calls, ensuring timely follow-up.
• Prepare briefing papers, presentations, reports and meeting materials.
• Coordinate meeting logistics, agendas and post-meeting actions.
• Maintain accurate records and manage confidential documents in line with organisational policies.
• Act as primary point of contact between senior management and internal/external stakeholders, facilitating effective communication.
• Support day-to-day office operations, document management and administrative processes.
• Assist with corporate events, visits and other organisational activities as required.

Required profile

• Relevant qualification in any discipline.
• Minimum 15 years of experience providing support to senior management.
• Strong organisational and coordination abilities in a fast-paced environment.
• Excellent interpersonal, verbal and written communication skills.
• Proven discretion in handling confidential information.
• Meticulous, proactive and detail-oriented.

Required skills

• Microsoft Office applications.