Executive & Personal Assistant to C‑Suite Executives

About the role

Hegen is looking for a seasoned Executive & Personal Assistant to support its C‑suite leaders. The role blends high‑level executive administration with selective personal and household responsibilities, requiring discretion, organization, and proactive problem‑solving.

Key responsibilities

• Manage complex calendars, appointments, and scheduling priorities for C‑suite executives.
• Plan and coordinate domestic and international travel, including itineraries, accommodations, and contingency plans.
• Oversee executive inboxes, draft and review correspondence, and flag urgent matters.
• Prepare and administer internal and external meetings: agendas, research, briefing materials, presentations, minutes, and follow‑up actions.
• Arrange meetings, conferences, and corporate events, handling venue, catering, and technology needs.
• Review and proofread contracts, agreements, and other executive documents for accuracy.
• Maintain confidential digital and physical records.
• Liaise with internal teams, external partners, and key stakeholders on behalf of executives.

Required profile

• Polished, proactive, and highly dependable professional.
• Strong judgment and ability to anticipate executive needs.
• Excellent attention to detail and service orientation.
• Ability to operate autonomously in a fast‑paced environment.

Required skills

What we offer

• Opportunity to work with a fast‑growing, award‑winning brand.
• Dynamic, collaborative environment supporting professional growth.