Administrative Assistant – Fixed Base Operations

About the role

Jet Aviation is seeking a motivated Administrative Assistant to support the day‑to‑day administrative and finance functions of its Fixed Base Operations (FBO) in Singapore. The role combines office administration, safety documentation, and billing responsibilities in a fast‑paced aviation environment.

Key responsibilities

• Provide comprehensive administrative support for the FBO, including document management, meeting coordination, and staff record maintenance.
• Assist the Quality & Safety Engineer by updating training records and ensuring compliance with safety and quality policies.
• Prepare, verify, and issue FBO invoices, tenant rental invoices, and credit notes, and follow up on additional charges.
• Generate daily, weekly and monthly financial and operational reports, and perform month‑end journal entries.
• Maintain accurate records of staff airside licences, attendance via biometric system, and other FBO documentation.

Required profile

• Minimum diploma qualification with at least 2 years of administrative experience; billing experience is preferred.
• Strong attention to detail, ability to work independently under pressure and meet reporting deadlines.
• Good verbal and written communication skills and a solid understanding of general FBO operations.
• Flexibility, adaptability and a customer‑focused attitude in a high‑pressure aviation setting.

Required skills

• Microsoft Excel