Executive / Senior Executive (Events)

About the role

The Institute of Policy Studies (IPS), an autonomous research institute within the National University of Singapore, is recruiting two Executives / Senior Executives for its Events team on a two-year contract. The team organises all IPS events, which act as a platform to share research findings with the wider public in Singapore.

Key responsibilities

• Coordinate, administer and manage a wide range of conferences and other events, ensuring collaboration between management, researchers and administration staff.
• Handle all event coordination: planning, budgeting, liaising with speakers and partners, booking venues, arranging participant registration, preparing conference materials, managing event secretariats, overseeing events on site or online and running post-event evaluations.
• Support general administrative duties such as answering the main line, maintaining the event management database and ad-hoc tasks.
• Evaluate and recommend platforms suited to virtual, hybrid and in-person events.

Required profile

• Bachelor's degree in a relevant Business Administration discipline from a reputable university.
• Preferably two years of professional experience or event organisation experience; fresh graduates with an interest in event management are also encouraged to apply.
• Strong command of written and spoken English.
• Motivated, able to work under pressure, methodical, organised and a good team player.

Required skills

• Proficiency in Microsoft Office and Microsoft Access.
• Experience with event platforms and tools such as Pigeonhole, Qualtrics, LinkTree and Gevme.

Applicants apply through the NUS Career Portal with a cover letter and a CV (including qualifications, most recent salary, expected salary, reasons for leaving and expected start date); only shortlisted candidates are invited to interview. Location: Bukit Timah Campus.