Executive / Senior Executive (Research Affairs) - 6 Months

About the role

Duke-NUS Medical School is looking for an Executive or Senior Executive (Research Affairs) for a 6-month assignment within its research administration team. The incumbent works with faculty members, senior management and interdisciplinary offices in the School and the SingHealth Duke-NUS Academic Medical Centre, managing a range of business functions and using digital and AI-enabled tools to automate tasks and streamline workflows.

Key responsibilities

• Validate publication data by reviewing and maintaining publication records, checking data from bibliometric platforms such as PubMed, Web of Science, Scopus and SciVal, and analysing it for accuracy, completeness and consistency.
• Review about 100 to 120 publication entries per month, identify discrepancies, flag unclear cases for follow-up and ensure records are properly documented.
• Prepare management reports and research updates by collating information from newsletters, internal communications and research programme updates for senior management and stakeholders.
• Co-organise research award nominations with institutional partners, share nomination calls and prepare nomination packages for the scoring committee and senior management.
• Provide secretariat support to strategic committees: organise meetings, prepare materials, take minutes and follow up on outstanding matters.
• Take part in special projects and ad hoc assignments arising from the School's evolving needs.
• Explore automation and AI-enabled solutions to improve work processes, efficiency and productivity.

Required profile

• Degree in Biological Sciences or equivalent; candidates from other disciplines with 3 to 4 years of experience in biomedical research or healthcare will also be considered.
• Prior work experience in a research or academic environment is advantageous.
• Candidates with higher credentials may be considered for the more senior appointment.

Required skills

• Good data handling and analytical skills with attention to accuracy and detail.
• Strong organisational skills, prioritisation and ability to manage competing deadlines.
• Strong oral and written communication skills and teamwork.
• Proficiency in Microsoft Office (especially Excel), Adobe Acrobat (PDF) and Zoom.
• Comfort using AI models and AI-enabled tools.