Intellectual Property, Tech and Data Executive Assistant

About the role

Stephenson Harwood, an international law firm with offices across Europe, the Middle East and Asia, is hiring an Executive Assistant for its Intellectual Property, Tech and Data practice. The role sits within the Secretarial Services team and supports partners, lawyers and other senior stakeholders, working closely with colleagues across practice groups and business services.

Key responsibilities

• Proactively support assigned stakeholders and take ownership of administrative processes
• Manage diaries, meetings, travel arrangements and business commitments
• Coordinate communications and build relationships with internal and external stakeholders
• Produce correspondence, presentations, reports and other business documents
• Support client relationship management, business development and client events
• Assist with financial administration such as billing, expenses and matter-related processes
• Maintain document, records and file management practices
• Identify opportunities to improve processes and drive efficiency
• Handle sensitive information with discretion and confidentiality

Required profile

• Detail-oriented, adaptable and committed to continuous learning
• Strong organisational skills and ability to manage competing priorities
• Professional, proactive and client-focused approach
• Ability to work independently and stay calm under pressure
• Discretion and integrity with confidential information

Required skills

• Advanced proficiency in Microsoft Office: Outlook, Word, Excel, PowerPoint and Teams
• Strong written and verbal communication skills
• Problem-solving and collaboration with stakeholders at all levels

What we offer

• Competitive salary and family-friendly policies
• Life assurance, private health and dental care for you and your family
• Volunteering leave to support the firm's charity
• A wellbeing strategy covering physical, emotional, financial and social aspects
• Most roles are hybrid, with flexible working arrangements discussed during the application and interview