Legal Secretary

About the role

An established international law firm is seeking an experienced Legal Secretary in Singapore to provide comprehensive administrative and secretarial support to its legal professionals. The role coordinates administrative processes, client matters and day-to-day operations, working closely with lawyers and internal stakeholders.

Key responsibilities

• Provide secretarial and administrative support to partners, associates and legal teams
• Coordinate legal matter administration, including client onboarding, documentation, file maintenance and closing procedures
• Maintain accurate records, filing systems and documentation
• Manage calendars, coordinate meetings, prepare materials and liaise with clients and stakeholders
• Support matter administration, including document preparation and deadline tracking
• Assist with billing and financial administration, such as invoices and outstanding payments
• Prepare reports and documentation for financial and operational reviews
• Assist with business development materials such as presentations and proposals
• Coordinate internal meetings, client events and other administrative arrangements
• Proofread and format legal documents, and liaise with internal and external parties

Required profile

• Proven experience in a legal or professional services background
• At least 5 years of secretarial or administrative experience, preferably in a law firm or professional services setting
• Prior experience supporting senior professionals or multiple stakeholders is advantageous
• Strong organisational and time management skills, excellent written and verbal communication, and discretion with confidential information

Required skills

• Proficiency in Microsoft Office
• Comfort with digital document management tools
• Familiarity with legal administrative processes, documentation and billing procedures is advantageous