Management Assistant Officer (1 Year Contract)

About the role

The incumbent supports the Corporate Administration and Risk Department by assisting the Board Secretariat team and providing general administration support and project-specific tasks. The position is a 1-year contract.

Key responsibilities

• Assist in managing and coordinating the full range of administrative functions relating to Board activities and their logistics.
• Help organise Board-related activities and keep secretariat records and inventories up to date.
• Provide general administrative support to the Corporate Administration (Board Secretariat, Strategy and Sustainability functions) and the Risk Management Department, including report and documentation preparation.
• Support project and event administrative tasks.
• Organise department meetings, produce accurate minutes and distribute them on time to stakeholders.
• Handle department procurement and finance matters.
• Liaise with departments, vendors and stakeholders to ensure timely completion of administrative matters and follow-ups.
• Carry out other ad hoc administrative duties as required.

Required profile

• Diploma or equivalent in a related discipline with at least 1 to 2 years of relevant work experience.
• Ability to prioritise multiple tasks and interact effectively with senior executives and stakeholders.
• Professional ethics and strict confidentiality when handling sensitive information.

Required skills

• Proficiency in office productivity software and willingness to adopt new tools and technologies.
• Attention to detail and accuracy in data management and documentation.