Management Assistant Officer (Operations)

About the role

The National University of Singapore is looking for a Management Assistant Officer (Operations) to provide comprehensive and timely administrative support for the Department of Civil and Environmental Engineering's (CEE) research portfolio. The role focuses on grant life-cycle administration, research coordination and outreach, and departmental procurement, acting as a key administrative interface between funding agencies, academic staff, external stakeholders and University offices.

Key responsibilities

• Administer research projects hosted or co-hosted by CEE, maintain the departmental research portfolio and grant records, and coordinate grant proposal submissions
• Support the full grant life cycle, from account setup to project closure and audit, and prepare financial, progress and audit reports for funding agencies and auditors
• Support research outreach and engagement activities, including liaison with industry partners and research cluster activities
• Draft, collate and maintain documentation on research cluster activities and achievements
• Prepare research outreach materials such as presentations, videos, publications, seminars, webinars and website content
• Handle Training Employment Pass (TEP) matters for visiting researchers, including applications and renewals, in coordination with Principal Investigators, Human Resources and University offices
• Support routine departmental procurement in line with University policies and timelines

Required profile

• At least a recognised diploma or equivalent qualification
• No experience required; relevant experience in research, grant or general administration is an advantage
• A background in science or engineering is an advantage
• Open to fixed-term contract

Required skills

• Proficiency in Microsoft Office, especially Word, PowerPoint and Excel, including pivot tables and lookup functions
• Strong written communication skills
• Meticulous, organised and able to meet deadlines
• Discretion with confidential information and good stakeholder-management skills