Manager, Research Grant Management Operations

About the role

NUSX, the NUS venture-building and research translation hub, is hiring a Manager, Research Grant Management Operations for a 2-year contract based at the Kent Ridge campus. The role owns the operational integrity of three funding streams (MOE De-GAP, Central GAP and Technology Development Agreement) and ensures grant finances, claims, procurement, project progress and grantor reporting are tracked accurately. It is also a hands-on role leading weekly operating cadence and helping move grant administration toward an AI-driven solution.

Key responsibilities

• Grant finance and claims: monitor budgets, commitments and balances; coordinate claims, supporting documents and WBS tracking; reconcile approved budgets with actual spend and flag budget risks; manage grant audits.
• Procurement coordination: lead procurement follow-through from request to PO and closure, keeping status in the project dashboard.
• Progress tracking and reporting: maintain milestones and deliverables, run the weekly cadence, prepare management and grantor reports, and flag delays and risks early.
• Dashboards: keep a single source of truth for project status, budget use, procurement, claims and reporting, and escalate issues needing decisions.
• Build the future grant management solution: map manual workflows, define system requirements for an in-house AI solution, integrate Monday.com, Jedox, Slack, iRIMS and others, and design workflow logic.
• Integrate the three grant streams into one coherent framework and standardise tracking and reporting.
• Support new programme reviews from an operational, overseas compliance and financial sustainability perspective.

Required profile

• 5+ years of project, programme or grant administration experience.
• Experience managing budgets, claims submission, procurement tracking and reporting.
• Good financial literacy and comfort with WBS structures and claims documentation.
• Strong follow-through, stakeholder management and attention to governance, compliance and audit trails.
• Comfort operating in an environment where processes are still being built.

Bonus points

• AI tools, automation, workflow redesign or systems implementation experience.
• Experience with Monday.com, Jedox, Slack, iRIMS, SAP, BMC Helix, Submittable or Xero.
• Overseas programme administration, compliance checks or cost recovery exposure.

Candidates apply by sharing their resume via the careers site; no cover letter is required.