Office Administrator - Singapore

About the role

Indra Group, a leading defense and technology company, is strengthening its Singapore office with an Office Administrator. The role runs the day-to-day operations of the office, coordinates local corporate administration and supports personnel and expatriate logistics.

Key responsibilities

• Manage the day-to-day operation of the Singapore office, including facilities, supplies, equipment, workplace services and access arrangements.
• Act as main contact for the landlord, building management and office service providers, following up service issues to resolution.
• Coordinate local corporate administration, keeping corporate and office records organized and up to date, working closely with Finance, HR, Legal, Tax, Procurement and Compliance.
• Coordinate onboarding, offboarding, relocation and settling-in logistics for local and expatriate staff, including support with work pass documentation.
• Support Regional HR by maintaining employee records and coordinating monthly payroll inputs with the local payroll provider.
• Provide direct administrative support to the Country Manager, including calendar coordination, business travel, meeting materials and follow-up of agreed actions.
• Organize office meetings, corporate visits and workshops, including agendas, minutes and visitor logistics.

Required profile

• At least 5 to 7 years of experience in office management, corporate administration or operations coordination, preferably in a multinational environment.
• Good understanding of Singapore's business and office operating environment.
• Experience coordinating with cross-functional corporate teams and external service providers.
• Experience supporting engineering, infrastructure or technology project teams, familiarity with Singapore employment pass administration and local corporate service providers, and experience supporting a newly established office or local entity are a plus.

Required skills

• Proficiency in Microsoft Office and business administration tools.
• Strong organizational, communication, coordination and problem-solving skills.
• Discretion to handle confidential corporate and employee information.

What we offer

• Stability and future: long-term projects in a leading defense company with more than 65,000 professionals.
• International, high-impact projects in an international environment.
• A close-knit, transparent environment with direct communication with managers and colleagues.
• Autonomy and responsibility within a role of technical responsibility and growth.
• A career plan tailored to professional growth and development.
• Competitive compensation and flexible compensation plans.