Office and Facilities Manager

About the role

The Office and Facilities Manager supports the safe and efficient operation of the company’s workplace. The role manages daily office administration, facility maintenance, workplace safety support, vendors, supplies, and employee facility requests.

Key responsibilities

• Support office setup, space planning, workplace improvement, and operational transition projects, coordinating schedules, contractors, deliveries, installations, and site access.
• Monitor project progress, costs, defects and outstanding actions, escalating concerns when required.
• Coordinate facility maintenance, routine workplace inspections, and ensure emergency exits, safety equipment, signage and first‑aid supplies are accessible and maintained.
• Manage workplace safety procedures, risk assessments, emergency exercises and related follow‑up actions.
• Oversee service providers for cleaning, security, pest control, maintenance, repairs, office equipment and pantry services, including quotation comparison, purchase orders and invoice verification.
• Track facility, maintenance, project and office‑supply expenses and assist with budget monitoring to improve service quality and cost efficiency.
• Handle office administration tasks such as stationery, pantry, cleaning supplies, meeting room coordination, workstations, lockers, access cards, keys, visitor access and mail services.
• Support onboarding and off‑boarding arrangements related to workplace access and seating, and maintain office notices, contact lists, floor plans and emergency information.

Required profile

• Diploma or equivalent qualification in Facilities Management, Business Administration, Building Services, Workplace Safety and Health, or a related discipline.
• 2 to 4 years of relevant experience in office administration, facilities coordination or workplace operations.
• Experience supporting office relocation, renovation, fit‑out or workplace setup projects is preferred.
• Proven ability to coordinate contractors, vendors, maintenance services and office‑related purchases.
• Experience with workplace safety or compliance activities is an advantage.
• Background in a multinational or regulated environment is beneficial.