Office Manager - Single Family Office (Singapore)

About the role

A newly established Single Family Office is looking for a versatile, hands-on Office Manager to support its day-to-day operations. As the first local hire, the role is key to setting up the Singapore office, coordinating with senior management and external service providers such as bankers and the accounting firm, and ensuring family office operations run smoothly. It calls for a high degree of ownership, discretion, flexibility and attention to detail.

Key responsibilities

• Coordinate the daily operations of the family office's global investment portfolio, liaising with commercial banks, fund administrators, fund managers and other providers, and keeping accurate investment records and documentation.
• Act as finance and accounting liaison with outsourced accounting firms: help prepare and collect financial documents, monitor payments and expenses, and support regulatory, tax and compliance reporting.
• Support the establishment and administration of the Singapore office, including setup, vendors, correspondence, scheduling and records, and provide administrative support to the principal and stakeholders.
• Serve as the main local contact for external parties, build professional relationships with banks and accountants, and handle sensitive information with discretion.

Required profile

• Bachelor's degree in Finance, Accounting, Business Administration or a related discipline.
• Experience in family office operations, investment administration, accounting coordination, fund administration or general finance and administration; experience in a Single Family Office or similar environment is advantageous.
• Familiarity with investment documentation, financial records, banking processes and external service provider coordination.
• Strong interpersonal, communication and stakeholder management skills, highly organised and able to work independently in a lean, newly established office.

What we offer

• Direct exposure to the operations and administration of a diversified, international investment portfolio.
• Close interaction with the principal and key decision-makers.
• A broad, hands-on role covering finance, investment operations and office management within a lean team.