Officer, License Administration

About the role

NUSX, formerly NUS Enterprise, is the university's venture creation and commercialisation hub. Its License Portfolio team stewards NUS's portfolio of licensing assets and contractual rights so that licensed technologies continue to be commercialised and value is captured for the University. As Officer, License Administration, you will support the administration of license agreements and related commercialisation assets, working closely with the Director, License Portfolio.

Key responsibilities

• Maintain accurate records of license agreements, contractual obligations, reporting requirements, payment schedules and other portfolio information, and review executed agreements to capture obligations, milestones, reporting requirements and deadlines.
• Keep portfolio databases, tracking tools and related systems up to date, and support portfolio reporting, governance and record-keeping.
• Track financial, reporting, commercialisation, diligence and other contractual obligations, including reporting deadlines, milestones, payments and overdue items.
• Collect, review and process reports, certifications and other submissions from licensees, and identify and escalate compliance issues and portfolio risks.
• Communicate with licensees on reporting and outstanding obligations, and assist with extensions, amendments, waivers and notices.
• Prepare compliance summaries, portfolio analyses and supporting materials for portfolio reviews, and support portfolio recovery and asset redeployment.
• Improve portfolio administration processes, workflows, systems and reporting tools, and contribute to special projects.

Required profile

• 3-6 years of experience in licensing administration, contract administration, revenue administration, legal operations, commercial operations or related fields.
• Experience supporting technology licensing, intellectual property management, research commercialisation or similar functions.
• Experience administering royalty-bearing or other agreements with recurring payments, reporting or performance obligations.
• Experience tracking contractual obligations, deadlines, reporting requirements or compliance activities.
• Bonus points for experience with contract management, licensing, CRM, workflow or portfolio management systems, audit/compliance/governance support, and work in a university, research institute or public-sector setting.

Only shortlisted candidates will be notified; no formal cover letter is required.