Senior Administrative Specialist

About the role

We are looking for a Senior Administrative Specialist to oversee daily office operations and support our growing global cryptocurrency exchange. The role ensures a smooth, efficient workplace while collaborating with HR, Finance, IT and other teams.

Key responsibilities

• Manage daily office administration, including facilities, supplies, equipment and vendor coordination.
• Coordinate maintenance, repairs, access management, meeting rooms and workspace arrangements.
• Support employee onboarding and offboarding, handling workstation setup, access, introductions and documentation.
• Oversee administrative procurement: source suppliers, request quotations, place orders, track expenses and maintain vendor relationships.
• Organise business meetings, company events, team activities and travel arrangements.
• Maintain accurate records, contracts, invoices and confidential documentation.
• Collaborate with HR, Finance, IT and other internal teams to resolve administrative requests efficiently.
• Assist with local office compliance, liaising with building management and external service providers.
• Monitor office budgets, prepare expense reports and identify cost‑saving opportunities.
• Provide general administrative support to management and staff, handling ad‑hoc tasks and projects.

Required profile

• Bachelor’s degree or higher in Business Administration, Management, Human Resources or a related field.
• At least 3 years of experience in office administration, workplace operations or a similar role.
• Strong organisational and coordination abilities with capacity to manage multiple tasks.

Required skills