Senior Executive, CenMED (1 Year Contract)

About the role

The Centre for Medical Education (CenMED) at NUS Medicine supports medical education initiatives that foster teaching excellence, educational scholarship and regional collaboration. It is seeking a detail-oriented and organised Executive/Senior Executive to provide operational and secretariat support for its programmes, including the Asia Pacific Medical Education Conference (APMEC), the TAPS journal, APME-Net, faculty development workshops, student electives and online learning.

Key responsibilities

• Conference abstract management: coordinate APMEC abstract submissions and reviews, assign reviewers, track progress and schedule accepted abstracts.
• Journal administration: coordinate manuscript submissions and technical checks for TAPS, liaise with authors, reviewers and editors, and track timelines.
• Workshop and faculty development support: organise registrations, logistics, facilitators and materials, and compile evaluation reports.
• Regional network coordination: run communications, meetings and events for APME-Net and follow up on action items.
• Student elective administration: process applications, coordinate placements and schedules, and maintain assessment records.
• E-module administration: handle enrolments and content updates for the "How to be an Effective Learner" e-module, track completion and answer learner queries.
• General administrative support: keep records and trackers, coordinate with departments, vendors and service providers, and monitor deadlines.

Required profile

• Bachelor's degree in any discipline.
• Experience in academic administration, conference or event coordination, or a journal/editorial office is an advantage.
• Strong organisation and attention to detail, able to manage several activities and deadlines at once.
• Good written and verbal communication, able to liaise with senior academics, clinicians, international stakeholders and students.
• Dependable team player who follows procedures and completes work accurately and on time.

Required skills

• Microsoft Excel and other Microsoft Office applications.
• Familiarity with abstract management systems, journal submission and peer-review platforms, or learning management systems such as Canvas, is an advantage.