Senior Executive, Division of Graduate Medical Studies (2-Year Contract)

About the role

This is a two-year contract position within the Division of Graduate Medical Studies at NUS. You will be responsible for the administration of postgraduate medical examinations and programmes, from initial planning through delivery and results processing. The role sits at the intersection of academics and administration, working with faculty, examiners, candidates and internal support teams so that examination milestones are met on time and to a high standard.

Key responsibilities

• Take ownership of assigned postgraduate examinations and programmes, covering preparation to completion: project timelines, examiner and faculty availability, examination venues, candidate logistics, standardised patients and IT resources
• Prepare examination materials according to established procedures and provide on-site support during exams, including some weekend and after-hours availability
• Support Examination and Course Committees with secretariat work: meeting logistics, documentation of decisions and follow-up on action items
• Communicate with internal NUS departments and external partner institutions while keeping sensitive information confidential
• Support collation and verification of results, prepare Board of Examiners documentation and maintain examination records and databases
• Coordinate examination audits and help refine examination controls and standard operating procedures

Required profile

• Bachelor's degree in any discipline
• Background in healthcare or education administration
• Experience with examination or programme management
• Proven ability to manage multiple priorities and stakeholders under pressure
• Meticulous attention to detail and commitment to accuracy
• Ability to work independently and collaboratively, with discretion over confidential information

Required skills

• Microsoft Excel, including formulas for data management
• Word and PowerPoint