Senior Executive (Sports Unit), Campus Services

About the role

NUS Campus Services (Sports Unit) is looking for a Senior Executive to support the safe, efficient and effective operation of university sports facilities. The role covers contract and vendor management, procurement, maintenance coordination, improvement projects, regulatory compliance and operational administration.

Key responsibilities

• Manage day-to-day operations of the University Sports Centre, UTown facilities, swimming pools, multi-purpose halls, the stadium and outdoor courts
• Coordinate maintenance and asset management, following up on issues and user feedback with departments, contractors and service providers
• Administer sports operations contracts and oversee outsourced vendors, including corrective actions, monthly payment verification and supervision of outsourced staff
• Support planning and implementation of facility upgrades such as gym enhancements, court resurfacing and access control systems
• Oversee safety, security and regulatory compliance, including swimming pool licensing, water quality monitoring and fire safety
• Handle operational incidents, complaints and user enquiries, including incident reports and escalation
• Support procurement and financial administration, including tenders, quotations, payment processing and expenditure monitoring
• Liaise with students, staff, departments, service providers and government agencies, and support digitalisation and process improvement

Required profile

• Degree in a relevant discipline with 2-3 years of experience; candidates with less experience may be considered
• Advantageous: experience in facilities operations, contract administration, vendor performance management, procurement or project coordination
• Advantageous: good understanding of workplace and facilities safety, incident management and regulatory compliance
• Advantageous: bizSAFE certification or other workplace safety qualifications

Required skills

• Strong organisational, analytical and problem-solving skills
• Good written and verbal communication and stakeholder management
• Able to work independently and collaboratively, manage competing priorities and handle time-sensitive issues
• Proficiency in Microsoft Office, particularly Excel and PowerPoint
• Advantageous: familiarity with Microsoft Power Platform (Power Automate, Power BI), SAP or other facilities management systems