Senior Secretary (Singapore)

About the role

Mapletree is hiring a Senior Secretary based in Singapore to provide secretarial and administrative support to the Head of Department. The role covers calendar and meeting coordination, document and record management, expense and claims administration, office and procurement support, and general administrative tasks.

Key responsibilities

• Manage calendars, meetings and event logistics (venues, refreshments); handle travel arrangements, itineraries and claims.
• Act as a key point of contact for internal and external stakeholders and facilitate cross-departmental communication.
• Prepare, compile and maintain reports, presentation materials, meeting minutes, correspondence, approval papers and lease documents; keep filing systems, records and staff listings up to date.
• Coordinate corporate gifting, gift declarations, festive initiatives and staff engagement activities.
• Process and track approvals, claims, reimbursements and disbursements, including business travel, entertainment, medical and health screening expenses, ensuring accuracy and policy compliance.
• Oversee office operations and supplies for the Centre Management Office, and coordinate procurement (quotations, purchase requisitions, invoices, asset tracking).
• Coordinate onboarding and offboarding, liaise with IT on access reviews, software licenses and audits, and cover reception and ad hoc duties.

Required profile

• Diploma, GCE 'A' level or Private Secretarial Certificate.
• At least 7 years of secretarial and/or executive support experience.
• Trustworthy with confidential matters, meticulous, organised and proactive.
• Good verbal and written communication and ability to resolve issues and adapt to workflow changes.

Required skills

• Proficiency in MS Office.