Site Administrator & Document Controller

About the role

We are looking for a proactive Site Administrator who will also serve as Document Controller for our projects on Jurong Island. You will ensure smooth communication between internal teams and clients while maintaining accurate project documentation.

Key responsibilities

• Establish and maintain communication with internal stakeholders and clients to ensure timely flow of documentation.
• Manage all project documents, including filing, typing, photocopying, and faxing as required.
• Maintain and update the document database, organizing incoming and outgoing correspondences, drawings, and reports according to the Project Filing Code.
• Receive, check, and verify incoming correspondence for conformity and accuracy before client submission.
• Keep project documents orderly, complete, and categorized for easy accessibility.
• Ensure delivery and receipt of documents meet deadlines and provide controlled copies of approved documents to relevant staff.
• Maintain up‑to‑date records of all approved documents.

Required profile

• Minimum Diploma holder.
• Ability to communicate effectively with both technical and non‑technical staff.

Required skills

• Proficiency in MS Office.