Team Assistant

About the role

AirTrunk is seeking a proactive Team Assistant to support its senior leadership in Singapore during a period of rapid growth across the Asia‑Pacific region. Reporting to the Managing Director, Capital & Strategy, you will ensure that executive time is optimally managed and that administrative processes run smoothly.

Key responsibilities

• Provide comprehensive administrative support to VPs in Singapore, including diary, inbox, expense, and travel management.
• Assist the wider Singapore team with external meeting arrangements and travel logistics.
• Coordinate support for the Executive Team, Chairman, and Board during events and meetings held in Singapore.
• Handle a broad range of internal and external contacts.
• Supervise and review administrative operating systems, recommending efficiencies and improvements.
• Produce correspondence, presentations, and reports, both general and confidential.
• Participate in ad‑hoc projects and activities as directed by senior leaders.
• Support event planning and execution for physical or virtual events, liaising with People & Culture and Marketing & Communications.
• Ensure consistent internal and external communication messaging and act as the AirTrunk brand champion.
• Maintain compliance with internal guidelines across communications and documents.

Required profile

• Prior experience as an Executive Assistant or Team Assistant supporting at least two to three senior managers.
• Experience supporting departments or teams is a strong advantage.
• Demonstrated ability to support leaders across multiple APAC regions.
• Broad knowledge of administrative processes and best practices.

Required skills