Workplace Coordinator – Singapore

About the role

The Workplace Coordinator will be the face of the office, managing front‑desk operations, handling mail and parcels, and providing essential administrative support to keep daily business running smoothly.

Key responsibilities

• Welcome clients and visitors, determine their needs and direct them to the appropriate staff member.
• Answer and route incoming phone calls, take accurate messages and respond to general email inquiries.
• Sort and distribute incoming mail, prepare outgoing courier shipments and assist with clerical tasks.
• Coordinate meeting calendars, schedule appointments and manage booking logistics.
• Monitor office supplies, order restocks and maintain inventory for pantry, stationery and corporate merchandise.
• Ensure the workplace is well‑maintained, handling minor repairs and keeping the environment safe and tidy.
• Coordinate ordering and delivery of group purchases for client gifts such as mooncakes and holiday hampers.
• Provide logistical support for internal staff events and external client events.
• Monitor and record visitor entries to maintain accurate compliance records.
• Issue, track and maintain staff access cards, coordinating replacements when needed.
• Source and liaise with vendors to meet office needs efficiently.

Required profile

• Strong verbal and written communication skills.
• Ability to understand and comply with regulatory requirements such as Sarbanes‑Oxley and MAS guidelines.
• Attention to detail and a proactive approach to risk and compliance reporting.
• Demonstrated integrity, adherence to company code of conduct and values.

Required skills