Accounts & Admin Executive

About the role

We are seeking a meticulous Accounts & Admin Executive to support our accounting, costing, administrative and attendance functions. The role works closely with management, suppliers, customers and the bookkeeper to ensure accurate and timely financial and operational records.

Key responsibilities

• Prepare cost estimates and budgets for cleaning services, monitor and analyse costs, and produce performance reports.
• Issue invoices to customers, review sales invoices for accuracy, and follow up on outstanding payments.
• Process supplier invoices, perform three‑way matching, code expenses and manage petty‑cash claims.
• Organise sales, purchase and payment documents for the bookkeeper and maintain proper accounting records.
• Verify daily attendance records from supervisors, ensure they match the payroll system, and resolve discrepancies.
• Assist with ad‑hoc accounting, administrative and operational tasks as assigned by management.

Required profile

• Diploma in Accounting, Finance or a related field.
• Minimum 2 years of relevant accounting or administrative experience.
• Proficient in Microsoft Excel.
• Meticulous, detail‑oriented with strong focus on accuracy.
• Good organisational and time‑management abilities; able to work independently and under pressure.