Admin Executive – Office Administration

About the role

Advanced Flavors & Fragrances is seeking an Admin Executive to keep its Singapore headquarters running smoothly. The role supports daily office operations, vendor coordination, travel arrangements and basic finance and HR paperwork, offering exposure to the whole business.

Key responsibilities

• Maintain office supplies, pantry, meeting rooms and equipment.
• Coordinate with vendors for cleaning, air‑conditioning, IT support and building management.
• Arrange local and overseas couriers, track shipments and handle sample deliveries.
• Book flights, hotels and transport for staff, and assist with visa applications.
• Process invoices, receipts and expense claims; keep purchase order records tidy.
• Schedule interviews, prepare onboarding logistics and update employee and leave records.
• Prepare, format and file letters, reports and presentations to a professional standard.
• Support customer visits and company events, including catering and room setup.
• Perform other ad‑hoc administrative tasks as needed.

Required profile

• Diploma or degree in Business Administration or a related field.
• 1–3 years of experience in office administration, operations support or similar coordination role.
• Strong organisational skills with high attention to detail.
• Excellent written and verbal English communication.
• Resourceful, discreet and reliable with a service‑oriented mindset.

Required skills

• Proficiency in Microsoft Word, Excel and PowerPoint.

What we offer

• Competitive monthly salary range SGD 2,200–2,900.
• Contract position with exposure to a regional flavour house.
• Dynamic, small‑team environment with cross‑functional visibility.