Admin Executive – Office Operations & Facility Management

About the role

We are looking for a proactive and detail‑oriented Admin Executive to join our Singapore office. You will act as the primary point of contact for internal teams, visitors, and external vendors while ensuring smooth day‑to‑day office operations.

Key responsibilities

• Manage daily office administration, facilities, routine maintenance, repairs, and housekeeping.
• Procure and monitor inventory of supplies, stationery, and equipment.
• Handle incoming calls, emails, correspondence, and visitor inquiries professionally.
• Organise meetings, events, travel arrangements and support cross‑departmental initiatives.
• Prepare, edit and maintain reports, presentations, letters and confidential filing systems.
• Liaise with vendors, process purchases, track expenses and assist with budget monitoring.
• Support HR onboarding, attendance tracking and provide admin assistance to Finance and Operations.
• Ensure compliance with company policies, WHS standards and identify workflow improvements.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Management or related field.
• Proven experience as an Admin Executive or Office Administrator, preferably in Singapore.
• Excellent verbal and written communication in Vietnamese and English.
• Strong organisational, multi‑tasking and time‑management abilities with high attention to detail.
• Resourceful problem‑solver able to work independently and collaboratively.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Cloud‑based file management platforms

What we offer

• Competitive salary with performance bonus scheme.
• Comprehensive medical, health and insurance coverage.
• Paid annual leave, medical leave and public holidays.
• Professional development opportunities and a supportive work environment.