Administrative & Accounts Assistant

About the role

We are seeking an Administrative & Accounts Assistant to support daily office operations and basic accounting functions. The role involves handling correspondence, maintaining records, and ensuring smooth financial transactions.

Key responsibilities

• Handle daily office administrative tasks and maintain accurate documentation.
• Answer phone calls, emails, and customer inquiries professionally and promptly.
• Maintain an organized filing system and keep company records up to date.
• Manage office supplies and coordinate with vendors for purchases and services.
• Prepare and process invoices, receipts, payment vouchers, and other accounting documents.
• Perform accurate data entry for accounting transactions.
• Assist in managing petty cash and maintain proper supporting documentation.
• Follow up with customers on outstanding payments and monitor receivables.
• Conduct regular stock takes and cycle counts to ensure inventory accuracy.
• Monitor and replenish inventory levels, coordinating with suppliers for stock purchases.
• Maintain accurate inventory records and ensure proper storage and control of stock.
• Ensure accounting records are accurate, complete, and compliant with company policies.
• Perform other administrative, accounting, and ad‑hoc duties as assigned by management.

Required profile

• Ability to perform the listed administrative and accounting tasks with attention to detail.

Required skills

• Data entry
• Invoice processing
• Inventory management