Administrative Assistant

About the role

The Administrative Assistant will support daily office and warehouse operations for a construction firm in Singapore. You will act as a key liaison between clients, suppliers and internal teams to ensure smooth workflows and accurate record‑keeping.

Key responsibilities

• Manage client and supplier communications via phone, email and correspondence.
• Process purchase orders, follow up with suppliers and maintain inventory records.
• Perform data entry, filing, scanning and document management.
• Assist with daily office administrative tasks and support warehouse coordination, including stock‑take activities.
• Resolve administrative and operational issues by liaising with relevant parties.
• Carry out ad‑hoc duties assigned by management.

Required profile

• Proficient use of Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills for interacting with customers and suppliers.
• Excellent numerical accuracy and attention to detail for data entry and order processing.
• Ability to manage multiple tasks and meet tight deadlines.
• Self‑motivated, organized and capable of working independently.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook