Administrative Assistant / Secretary – 12‑Month Contract, up to $6K

About the role

We are seeking a proactive Administrative Assistant/Secretary to provide comprehensive support to the Vice President and the broader team on a 12‑month fixed‑term basis. The role involves managing calendars, travel, expenses, and communications while ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements, including tax‑related travel tracking.
• Prepare expense reports, process claims, and monitor departmental budgets.
• Take meeting minutes, follow up on action items, and draft internal communications for senior leadership.
• Create high‑quality PowerPoint presentations for internal and external audiences, including C‑suite engagements.
• Maintain filing systems, contact lists, group email distributions, and task trackers for Singapore‑based staff.
• Support onboarding activities such as laptop setup, mobile phone and AMEX card requests.
• Assist in organizing conferences, team functions, and dinners.
• Perform other administrative duties as assigned.

Required profile

• Bachelor’s degree in Marketing, Business Administration or a related field.
• 4‑5 years of experience as a Team Assistant or Executive Secretary.
• Strong organizational, time‑management and communication abilities.
• Professional demeanor with internal and external stakeholders.

Required skills

• Advanced proficiency in Microsoft PowerPoint.
• Strong working knowledge of Microsoft Office (Word, Excel, Outlook).

What we offer

• 12‑month fixed‑term contract.
• Competitive remuneration up to $6,000 SGD per month.
• Opportunity to work closely with senior leadership in a dynamic environment.