Administrative Executive

About the role

The Administrative Executive will support the smooth operation of the office by handling a full range of coordination and administrative tasks. This role is essential for managing invoicing, document flow, and day‑to‑day office activities within an engineering environment.

Key responsibilities

• Process invoices, verify accuracy, and ensure timely recording.
• Handle accounts payable, supplier payments, and related inquiries.
• Manage petty cash, staff expense claims, and monthly cash‑flow forecasts.
• Perform data entry, document filing, printing, and overall document management.
• Monitor office supplies, maintain office tidiness, and oversee general office operations.
• Assist the Project Manager with quantity calculations for variations and progress claims.
• Prepare monthly progress claims, job completion certificates, and coordinate updates with site personnel and clients.
• Carry out other administrative duties as assigned by the supervisor.

Required profile

• Mid‑level professional with experience in office administration and finance support.
• Strong attention to detail and ability to manage multiple tasks efficiently.
• Good communication skills for interacting with suppliers, site staff, and clients.

Required skills

What we offer

• Competitive monthly salary of SGD 3,500‑3,800.
• Full‑time, on‑site position in Singapore.
• Opportunity to work within a dynamic engineering firm.