Administrative Executive

About the role

We are seeking a reliable and organised Administrative Executive to provide comprehensive administrative and secretarial support to our lawyers at a boutique Singapore law firm.

Key responsibilities

• Provide general administrative and secretarial support to lawyers.
• Draft and prepare correspondence, basic legal documents, and standard forms under supervision.
• Manage client database, conduct conflict checks, and open and close files.
• Perform data entry and filing of documents (physical and electronic).
• Conduct KYC checks and maintain client due diligence records.
• Prepare bills and assist with billing matters.
• Monitor deadlines and lawyers’ schedules.
• Handle day‑to‑day office operations, including phone calls, visitors, and enquiries.
• Collect, sort, and distribute mail; liaise with despatch and courier services.
• Manage purchasing and maintenance of office supplies.
• Coordinate with third‑party service providers such as IT.
• Assist in archiving and retrieval of files.
• Ensure office cleanliness and maintenance.

Required profile

• Minimum Diploma, preferably in Business Administration or a related field.
• 3–4 years of administrative experience in a Singapore law firm or professional services firm.
• Familiarity with KYC procedures and client file opening processes.
• Good command of written and spoken English.
• Ability to work under time constraints and beyond office hours when required.
• Motivated, proactive team player with strong organisational skills.
• Ability to multitask, prioritize and work independently in a fast‑paced environment.
• Eligibility: Singapore Citizens and Permanent Residents only.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

What we offer

• Competitive salary SGD 3,000–3,500 per month, commensurate with experience.
• Permanent employment contract.
• Opportunity to work in a professional boutique law firm environment.
• Exposure to legal administration and client management processes.