Assistant Manager, Ecosystem Development (NTUitive)

About the role

NTUitive, a wholly-owned subsidiary of Nanyang Technological University (NTU) and part of NTU Innovation & Entrepreneurship, cultivates startups and spin-offs and manages related investments. It is seeking an Assistant Manager to ensure smooth programme and event delivery through strong administrative and operational support, keeping the organisation efficient and supporting its innovation ecosystem.

Key responsibilities

• Programme data and reporting: keep programme and venture records up to date, track key statistics, prepare timely reports for management and review data for programme evaluation.
• Event and programme operations: coordinate event logistics such as vendors, catering, guest registration and on-site arrangements, working with internal teams and external stakeholders within agreed timelines.
• Vendor, finance and contract administration: coordinate with vendors and finance for payments, collect and verify vendor, financial and contractual documents, review contracts and coordinate approvals and signatures, and keep records of commitments and payment status.
• Co-working space operations: manage day-to-day administration including tenant access and agreements, monitor compliance with house rules, and track tenancy periods and expiries for timely renewals and exits.
• Operational coordination: coordinate administrative activities across teams, identify improvements to workflows and record-keeping, and carry out other duties supporting operational priorities.

Required profile

• Bachelor's degree from a recognised university, or a polytechnic diploma with substantial relevant work experience.
• At least 2 to 5 years of experience in programme administration, office operations, event coordination or a related area.
• Strong organisational and time-management skills, attention to detail, sound judgement and effective written and verbal communication.
• Ability to work proactively, independently and collaboratively in a fast-paced environment.
• Willingness to support occasional evening or weekend events with advance notice; preferred flexibility for occasional weekday nights and Saturday events.

Preferred experience

• Event operations, including vendor coordination, catering or guest registration.
• Contract administration, vendor payment processes and familiarity with innovation, entrepreneurship or start-up programmes.