Assistant Manager - PrepVax Programme

About the role

The Assistant Manager provides administrative support to the PrepVax programme, which is a national pandemic preparedness initiative drawing on vaccine development capabilities across the public and private sectors. The role also assists in project management and stakeholder coordination, and contributes to the planning, implementation and monitoring of PrepVax work.

Key responsibilities

• Provide administrative support to the Leadership Team, including managing leadership calendars and coordinating overseas travel.
• Support the planning, coordination and delivery of the Talent Development Programme (Vaccine Development), including a virtual Expert Series and in-person training such as the Basic Vaccinology Course.
• Handle logistical and administrative support for the programme: track trainee participation and progress, develop communications and publicity materials (EDMs, registration and attendance forms), coordinate event logistics with venues and caterers, and act as the main contact for training events.
• Coordinate Vaccine Development Dialogue sessions with partner research institutions and arrange one-to-one engagements between trainees and leadership.
• Collect, analyse and synthesise trainee feedback and programme outcomes to evaluate effectiveness and suggest improvements.
• Assist in coordinating collaborators, funding agencies, regulators, academia and biomedical industry partners, local and overseas.
• Provide secretariat support for meetings and events: prepare agendas and presentation materials, take and vet minutes, and coordinate between parties.
• Support the planning and implementation of PrepVax workstreams and handle administrative duties such as monitoring and processing invoice payments, claims and procurement.
• Propose and implement quality improvement initiatives and other projects or tasks assigned.

Required profile

• Minimum Bachelor's degree in public health, microbiology, epidemiology, biostatistics, life sciences, biomedical or chemical sciences, or a related discipline; a background in vaccine development, immunology or virology is advantageous.
• 3 to 5 years of relevant experience, ideally in research, healthcare or public health.
• Experience in secretariat support, and familiarity with Ariba, epay and VIMS systems, is advantageous.
• Excellent written and oral communication skills, flexibility in a fast-paced environment, and strong interpersonal skills.