Assistant Manager, Research Admin

About the role

We are looking for an Assistant Manager to join the Research Administration Office of the School of Electrical and Electronic Engineering at Nanyang Technological University. The role supports the efficient execution and compliance of research grants, fund utilisation, and coordination of research manpower and procurement activities.

Key responsibilities

• Provide comprehensive administrative support to faculty including procurement, claims, travel arrangements and documentation submissions.
• Support pre‑ and post‑award grant administration including proposal preparation, reporting, compliance and documentation requirements.
• Monitor grant expenditure, burn rates, budget utilisation and timelines, and highlight risks for PI intervention.
• Coordinate procurement for research equipment, consumables, software and services in accordance with DOA and grant funding terms.
• Support recruitment and appointment processes for research manpower (e.g., RAs, RFs, Postdocs), including contract renewals and onboarding.
• Organise and support research seminars, academic visits and research‑related events, including logistics, funding paperwork and documentation.
• Liaise with Research Office, Finance, HR, vendors and external stakeholders to resolve budgetary, compliance or process‑related issues.
• Maintain accurate datasets for research reporting and performance indicators for internal and external submissions.
• Contribute to workflow digitalisation, dashboard development and process improvements to enhance operational efficiency.
• Support academic processes such as exam administration and mark entry.
• Provide secretariat support for committees and meetings, including agenda preparation, minute‑taking and follow‑up tracking.

Required profile

• Bachelor’s degree.
• At least 3 years of relevant experience in research administration, grants management, procurement, research finance, or project coordination (experience in a tertiary or research environment preferred).
• Strong communication, organisational and stakeholder management skills.
• Ability to work collaboratively in a fast‑paced, diverse team environment.
• Previous experience in data analytics or statistical analysis is advantageous.

Required skills

• Data analytics
• Statistical analysis
• Workflow automation