Assistant Manager / Senior Executive – Operations

About the role

Join AI Singapore (AISG) as an Assistant Manager / Senior Executive supporting the day‑to‑day operations of the national AI programme. Based at Nanyang Technological University, you will ensure smooth office functions and procurement processes.

Key responsibilities

• Collaborate with NTU administrative offices and AISG teams to manage procurement activities, including Small Value Purchase, Simplified Quotation, Invitation to Quote, Direct Contracting, and Invitation to Tender, while complying with university policies.
• Support overall office operations: track AISG assets, coordinate staff onboarding and off‑boarding, and maintain a functional, well‑kept workplace.
• Oversee daily workplace safety and maintenance, ensuring a safe and functional environment.
• Administer employee access requirements and manage office security protocols.
• Organise and coordinate training sessions, meetings, corporate events, and logistics for senior‑management gatherings.

Required profile

• Degree qualification.
• Minimum 2 years of relevant experience in operations, administration, or procurement.
• Strong time, task, and resource management abilities.
• Detail‑oriented, highly organised, and capable of handling multiple deadlines and high operational volumes.

Required skills